Wednesday, November 28, 2012

TGCW Officers, Duties, Limitations, and Fees

Below is a list of TGCW 2012 officers. Following that is the job descriptions and limitations. Please review and feel free to comment, question or make suggestions. Also, if you are interested in holding one of these positions for 2013, please let us know by the January meeting so we may hold official elections. We are excited about our new group, officers and future plans to share, encourage and inspire each other in our writing and paths to publication.

2012 Officers:
President - Sylvia Ney
Vice President – James Tate
Secretary - Lanell Stuart
Treasurer - Laurie Kolp
Publicist - Kathy Haskins

Officers shall be elected in the following way: members interested in running for an office shall present their name for nomination, ballots shall be presented to the general membership in attendance at the January meeting, and Election of Officers for the coming year shall take place at the January meeting. Installation of new Officers will begin then. Any responsibility or activity not specified in subsections (a) through (e) below shall be presented to the membership at an official meeting.

(a) PRESIDENT: The President shall serve as the Chief Executive Officer of the organization, shall serve as spokesperson under the direction of the membership, call and preside over any meetings of the membership/officers or directors of the members or directors, serve as ex-officio member of all committees, execute corporation business as directed by the membership and established policy, and assist in the coordination of any corporate activities. He/She shall have the general powers and duties of supervision and management usually vested in the office of president of a corporation. In the event of a tie vote by the membership, the President shall cast the deciding vote. The President shall also appoint any needed additional chairperson.

(b) VICE PRESIDENT: In the absence or incapacity of the President as outlined above the Vice President shall assume the duties of President. The Vice President shall act as Program Chairperson for the regular meetings and is responsible for scheduling and coordinating speakers as decided upon by the general membership.

(c) SECRETARY: The Secretary shall give notice of all meetings of the corporation and of the Board. The Secretary shall be responsible for the recording and preserving of minutes and attendance of all meetings in an accurate and clear manner, and record all votes and the minutes of all proceedings in a file to be kept for that purpose; the Secretary shall relate necessary info. to the publicist and perform such other duties as may be prescribed by the Board under whose supervision he/she shall be, shall collect and preserve documents relating to the history of the organization and maintain such documents in official archives and shall make such narrative reports to the membership as the Board directs.

(d) TREASURER: The Treasurer shall have charge of all funds of the corporation and of their disbursement under the direction of the Board and the general membership. The Treasurer shall keep a record of all moneys received and paid out, and make a monthly report of same to the Board and the general membership. All checks, drafts, and notes of the corporation must be signed by the Treasurer.

(e) PUBLICIST: The Publicist shall be responsible for gathering and publicizing material relating to upcoming events such as meetings, conferences, and other items of interest directly relating to the support and aims of the membership.

- All officers shall be elected for a term of one year with a term limit of two years. After a term limit of two years in a single position, members are allowed to run for a separate office. Officers may serve in the original capacity again after a 2-year hiatus. All officers shall serve without compensation.

- The Board may appoint such other officers and agents as it shall deem necessary, who shall hold their offices for such terms and shall exercise such powers and perform such duties as shall be determined from time to time by the Board.

- The officers of the corporation shall hold office until their successors are chosen and qualify in their stead. Any officer elected or appointed by the Board may be removed at any time by the affirmative vote of the majority of the Board present at any meeting. If the office of any officer or officers becomes vacant for any reason, the vacancy shall be filled by an affirmative vote of a majority of the Board until such time as the general membership may vote to fill the position.

- In the case of the absence of any officer of the corporation other than the President or for any other reason as the Board may deem sufficient, the Board may delegate any officer provided the majority of the Board concurs.

If a person joins in the months January through June – Membership is $20 for that year.
If person joins in the months July through December - Membership is $10 for remainder of year.

After discussion of by-laws, we met new members, shared member news, discussed conference and writing opportunities, and then we discussed updating the web site, blog, facebook account and group email. James Tate and Carol Weishampel discussed self-publishing. If you have any questions about the self publishing process, please feel free to contact them by email.

Our next meeting will be Dec. 10 for "Social Networking", until then... Happy Writing!

Monday, November 5, 2012

November 12 Meeting

Our regular monthly meeting will be Monday, November 12, at Barnes&Noble in Beaumont, Texas. The meeting will officially begin at 7 p.m. However, if you are interested in meeting earlier to discuss our by-laws, some of us will be arriving as early as 6 p.m.

The meeting will include updates on the status of the group and planning the future.  We will also share member news and writing opportuities. Speakers James Tate, Carol Weishampel and Jerry Depew will present options on self publishing.

I look forward to seeing you all there. Happy Writing!

Sylvia Ney